After reading this manual, new vendors can apply through our website here. A $20 marketing fee is required upon acceptance of your application. If you wish to change your product lineup, you must submit an Offerings Addendum, which may incur additional fees.
Both the initial application fee and addendum fees help fund market entertainment. The $20 application fee is renewed annually in January, regardless of when you applied. For example, if you joined in December, you’d pay $20 in December and again in January. Each time you pay the application fee, you receive a credit toward your Offerings Addendum.
Please be aware that vending at the market, which is held on private property, is a privilege and does not establish any contractual rights. The application process is designed to clearly define the items you are permitted to sell. Vendors cannot sell products not specified in their application. For such changes, the Offerings Addendum and an additional $20 fee are necessary.
We do not accept MLM-style businesses at our market. We do not allow Temu resellers. We do not accept CBD vendors. Sorry for any inconvenience.
If you are completely new to markets and business, here is a guide to help.
All vendors must display copies of ALL required licenses and certifications that are lawfully required to run their business.
Palm Coast and Flagler County Business Tax Receipts will be checked on site.
All vendors selling consumable products, skincare products, and edible products for pets are required to have General Liability policy covering $1,000,000 with $2,000,000 in aggregate. The policy must have coverage for bodily injury, property damage, advertising injury, and medical expenses.
All other vendors can choose to purchase an optional $300,000 policy with $600,000 in aggregate. If you choose not to purchase a policy, you must sign a notarized personal guarantee.
Insurance Policies must have the follow listed as additionally insured:
Palm Coast Farmers Market LLC
146 Palm Coast Resort BLVD
Unit 703
Palm Coast, FL 32137
European Village Commercial Association
101 Palm Harbor Parkway
Palm Coast, FL 32137
After your application is accepted, begin booking your reservations through email, as described in the Reservation and Payment section of this manual.
All new vendors shall have a four-week trial period prior to final approval of the Vendor Application. This trial period shall be used to establish whether or not the vendor is a good fit for the market. Standards for acceptance include quality of product, quality of display, attendance, demeanor, and compliance with market rules. At this time, the market managers will inform of any items that need to be removed from the vendor’s offerings.
You must submit a new application.
Welcome to the Palm Coast Farmer’s Market At The European Village where our purpose extends beyond commerce. We are dedicated to delivering value to our vendors, European Village businesses, and the local community in a family-oriented environment.
Our primary objective is to provide vendors with a platform to directly connect with the public and offer their products. By doing so, we contribute to the development of a stronger community. Our commitment lies in delivering a welcoming and high-quality experience that will encourage visitors to return to The European Village time and time again.
“Market Culture” are the values and behaviors that keep our business healthy and happy. It creates the experience we’re seeking for vendors and customers.
Respect is essential in our market community. We all rely on each other to make the market successful, so it’s important to treat both vendors and customers with the highest respect to encourage growth and teamwork.
When disagreements happen, respect can often be overlooked. Only the market manager is allowed to enforce rules. If you think another vendor needs correction, please talk to the market manager first.
We strive to keep a positive atmosphere and discourage negativity. Speaking badly about other vendors, the market, its management, or policies can hurt morale, sales, and energy. This kind of negativity can disrupt the market. If you have concerns, please talk to market management. We are here to help and listen.
If you notice ongoing negativity, report it to market management. Encourage the person being negative to address their concerns with management. All reports will be kept confidential. If multiple complaints are received about someone, we will address it with them. If needed, and after trying to resolve the issue, a vendor may be asked to leave the market permanently. If you find yourself frequently in disagreements, see it as an opportunity for personal growth and improvement.
Please refrain from engaging in conversation with vendors who are with customers. Ask if they are available to speak during business hours as a courtesy. Try to be as thoughtful as possible.
Anyone under the age of 18 cannot work at the market without being accompanied by an adult.
We are a rain-or-shine market and remain open during inclement weather unless we determine the situation poses a safety threat to vendors and customers. The Market Manager, in conjunction with any appointed authority, will decide if the market is to be canceled because of weather. If the market is canceled, an email will be sent to everyone via the email they use for the market. We will make a Facebook Post too. Market dues will be credited in such an event. For more information about Rain or Shine, please click here.
The Market will not continue to operate when there is evidence of lightning in the area. In the presence of lightning, vendors should unplug all electrical gear and should find shelter in a place they have predetermined to be safe. Often this doesn’t last long and the market will resume operations.
All vendors are required to weigh their canopies with a minimum of 25 pounds per leg. The Market Manager may require canopies to be taken down that are at risk of taking flight due to high winds or inadequate weights for the weather. A market may be canceled due to high winds.
This section contains the Golden Rules and General Rules. Rules, when referred to in this Manual, are subject to Rule Enforcement, a system which deals with unwanted behaviors. On day one of being a vendor, one should be extra careful to respect and not break Golden Rules. These rules, when broken, should be immediately reported to Market Management.
Violations of Golden Rules can result in immediate dismissal
If a vendor violates the Rules & Regulations of the market, the Market Manager shall issue a “Notification of Violation” to the vendor via email. The notification shall specify the rule violation and inform the vendor that any future violations of the rule during the market year shall result in dismissal from the market for the following four consecutive markets.
Any subsequent violations of the market rule after the vendor returns from the four-week period shall result in permanent dismissal from the market.
Aggressive or offensive behavior shall result in immediate and permanent dismissal from the market and will not be afforded Notification of Violation.
Initial Violation and Notification:
Vendor Response:
Suspension for Subsequent Violations:
Permanent Dismissal:
Immediate Dismissal for Severe Behavior:
Booth sizes are typically 10’ x 10’ . Spots are decided by market management and aimed for the collective good of the market. If you think someone may be in your booth, only approach the market managers for clarification, not the vendor.
Every consideration will be given as to the continuity of location for vendors. However, it may be necessary for a vendor to be moved for various reasons. We’d just like to keep the market as successful and safe as possible.
We are testing posting the booth locations for the day. To see your spot on the map, you must book and pay by Wednesday each week. If you do not see your name on the list by Friday morning, please ask about your booth location. This will be available starting January 14th.
Electricity is currently included on the inner circle and provided at no charge. Electricity will be distributed according to who needs it the most. We will prioritize food vendors. Heaters are not allowed on the circuit. You may plug in a single cord to one of our designated power strips. You may not plug directly into an outlet without our getting approval. If you’re unsure of where to plug in, please ask a market manager.
To request a booth for your date(s) of interest, email PalmCoastFarmersMarket386@gmail.com. We will return your request with an invoice of available dates. Please be sure to review your dates and submit payment to secure your reservation(s).
$30 Vending Booth
$50 Information Booth
$60 Vending Booth
$75 Informational Booth
Bank ACH: Payable through emailed digital Invoice.
Requesting a date and having it approved implies a commitment on your part to be at that specific market. It means we have reserved booth space for you on that market day. We do not provide market dues refunds. We only provide credits. Credits are only guaranteed if a market is cancelled. Night markets and special events may have different refund policies.
Everyone counts on each other to show up for the time they reserve. We can’t build our foot traffic with missing vendors.
We understand things happen! Here are the considerations for absenteeism and what we consider acceptable. There are only 52 markets in a year, so we need a reliable crew to make the best market possible. We may restrict vendors for a length of our choosing if they exhibit:
The European Village
101 Palm Harbor Parkway
Palm Coast FL
32137
Setup starts as early as 9 am and ends at 11:45 am. All vendors should be completely set up at least 15 minutes prior to the market.
This is a residential venue and setup is prohibited before 9 am. This shall be strictly enforced if we receive complaints. If you arrive to set up after 11:45 am, we’ll ask that you refrain from setting up due to liability issues. Market staff is not available to assist with vendor setup. Market staff are not available before 9 am, as they are preparing the venue.
Vendors must swiftly unload at a designated unloading zone and position their items out of the way. Then, promptly relocate their vehicles to designated Vendor Parking areas before transporting items to their booth locations. In order to maintain efficient operations, carrying items to your booth from the unloading area while your vehicle is still parked in the unloading area is not allowed.
We suggest opening 1 table to set up items upon. Never pull onto the venue’s pavers with a vehicle.
In summary, be sure to:
Vendors must park in the designated locations along the toll bridge to allow customers plenty of opportunity to park. Only large trucks may use the parking lot. This does not include pick-up trucks. Those licensed to use handicapped parking spots do not have to park in vendor parking.
Booths should be tidy and attractive. Fitted table coverings are preferred and table legs should not show. Tents should be in fair condition without holes.
All transacting businesses must display a copy of their eligible:
Signage: Vendors must display their business name clearly. Within the vendor space, signs, banners, sidewalls, and vertical displays may not exceed the height of a standard 10’X10’ tent. Signs shall be well-anchored. Flags are NOT permitted in the grass of the central venue. Flags used must be securely attached to a tent leg.
Some types of signage, such as sandwich/A-frame signs may be located slightly outside the front of vendor space if space permits. They shall be of modest size and height and placed in such a manner that they do not block customer traffic, visibility of adjacent booths, or create a tripping hazard because they are too short to see. The Market Manager may prohibit the use of any type of signage projecting outside a booth that does not meet these requirements.
All weights and elements of your setup should be within the boundaries of the canopy legs with nothing outside or protruding toward a neighboring vendor.
Unless you are a food vendor, your display should face inwards, meaning customers can only shop from 1 side of your 4 walls. Using two sides will result in a $10 additional booth fee. Please request this if desired.
If your food operation drops oil, the ground must be covered to protect the pavers from staining. Vendors are responsible for any cleaning fees incurred by their operations.
Canopy weights must be a minimum of 25 pounds per leg (100 pounds) and well-attached. Weights shall not be anchored via ropes that cause a tripping hazard. Weights should not protrude into the walkway, or act as a tripping hazard in any way.
We recommend weight systems that wrap the weights to the legs of the tent. For example:
Plate weights, like those pictured below, must be used in conjunction with standard sandbags on top of them. Please do not use them by themselves.
Loops are prone to failure. These must be replaced if loops break. Buying larger straps to attach these to tent poles for reinforcement is highly recommended. Remember, you are responsible for any damage your display causes when it flies away. This includes bodily harm.
Current Business hours are marketed from 12 pm to 4 pm. Vendors may sell before opening if they desire. Booths must remain set up during the entire hours of operation. If you sell out of product and wish to leave your booth, leave a sign. This allows the market to continue without disruption.
Teardown procedures are scheduled to commence promptly at 4 pm. Vendors are not permitted to begin breaking down their booths before this designated time. Additionally, it is important to note that sales must cease by 4:30 pm. This regulation is in place to ensure the safety of shoppers, allowing them to exit the market site before vendors bring their vehicles on-site.
Furthermore, it is imperative that all vendors have their booths packed, cleaned, and fully vacated by 5:00 pm. To maintain cleanliness and organization, please dispose of any trash in the outskirts dumpsters labeled with the color green. Please refrain from using the venue’s trash cans for this purpose. Additionally, cardboard boxes must be broken down and placed in the designated cardboard box dumpster, marked with the color red.
